Policies and Procedures

Tri Area WARRIORS Volleyball Club (TAWVC)

  1. Professional Coaching dates:  All athletes and club coaches are expected to come to these sessions to gain valuable information. This is included in your fees and will not be subject to a refund request.


  1. Volunteer for Tournaments and Workshop:  All parents, guardians and athletes will be required to volunteer for duties at our workshops and tournaments.  Volunteer deposits will be included in club fees and refunded on completion of duties.  More detail on duties required will be given as the season progresses.


  1. Schedules/Calendars:  We practice three times a week. This 3rd day makes a huge difference in the level of growth in our athletes.  Schedules are subject to change so look often.  It is your athlete’s responsibility to check the schedule.


  1. Attendance:  Attendance is mandatory and necessary if you are to develop and be a valuable team member. Accountability is at your coaches’ discretion and may be subject to dismissal.


  1. Season Club fees:
    1. All fees are the responsibility of the parent or guardian of any athlete under 18 years of age.
    2. Fees are non-refundable once season start for any reason.
    3. There are club fees and volunteer fees. For more details on fee schedule go to the club website.
    4. Club fees DO INCLUDE:  
      1. All administration fees, Volleyball Alberta fees for athlete, club and team, all clothing, equipment fees and rentals, gym practice time, coach fees and reimbursements and four (4) tournaments, professional coaching and other services.   
    5. Club fees DO NOT include:  
      1. Travel to practices and/or tournaments, food, accommodations, any personal equipment (knee pads, braces), black shorts (must be a minimum 4” inseam) and/or National Tournament fees.
      2. Respect In Sport (RIS):  Mandatory online course which MUST be completed one week before first VA Premier.  If incomplete the athlete will not be allowed to play.


  1. Payment options:  To find on our website triareawarriors.com  Click divisions, choose your league then homepage, then fees
    1. Club and volunteer fees are to be paid using the online registration found on the website where payment options are available.
    2. Deposit - Any deposit payment or incomplete registrations by December school break will be subject to a $60 penalty fee. After first gym day in January this penalty fee increases to $120 and will be added to your fees. 
    3. Payments - ANY payment more then 7 days late of scheduled payment date will result in your athlete being suspended without notice.


  1. Nationals:  National tournament fees (unless otherwise stated) and coach fees are not included in club fees and additional funds may be required and collected by your team manager.


  1. Exhibition games are not a part of club volleyball and are at the discretion of each individual team/coach/team manager.   


  1. Team Managers:  Are Voting board members and required to attend AGM (Annual General Meeting).


  1. Line of communication:
    1. Club communication happens most often through emails.
    2. Team communication - decided at season start. (RAMP)
    3. Our club has a strict 24 HOUR hold on talking to a coach after tournaments or matches. This policy will be strictly enforced - failure to apply this rule could result in possible dismissal grounds for an athlete.
    4. Athlete to Coach is encouraged first or Coach to Athlete
    5. Parent to Coach or Coach to Parent
    6. Parent and/or Coach to club Manager/Director


  1. Parent Expectations:
    1. When your athlete is with the coach, they are the Coach’s responsibility. Parents are NOT allowed to approach the bench during a match.
    2. Your athletes need your encouragement and positive input. Please do not talk negatively about any coach when an athlete is around!
    3. There is NO entitlement or promise of court (playing) time to any athlete.  Court time is up to your coach. 
    4. Please allow the coach to coach. All head coaches are in trained or have level 1 or 2 NCCP Coaching Certificates. If you want to coach talk to the club director to get information.
    5. Coaches of this club are required to work your athlete’s hard, train and guide their attitudes of self and others, push their skills and fitness levels and encourage their self-esteem.


  1. Injury and Concussion Policy.
    1. If an athlete shows ANY signs of concussion they must sit out.
    2. If signs are obvious the Coach will contact parents/guardian and the emergency contact person on file. If unable to contact within 10 minutes emergency personal (911 call) will be initiated.
    3. Return to play policy in effect! Doctor’s Clearance letter MUST be received before ANY athlete is cleared for play.
    4. For more information on VA Concussion Awareness and Protocol policies go to:
      1. VA Concussion Protocol
    5. A Coach will always have the athletes’ health and best interests.


Lasted updated September 2019 

TAWVC Sponsors


Tell your Team Manager to turn
RAMP Team on!


Do you want to reach thousands of users across hundreds of Minor Sports Association websites? Advertising with RAMP has never been easier! Get in touch with us now to discuss your needs.